Question 1

How to Use Parent Resources

Accepted Answer

You can type a keyword into the search bar above or you can view specific questions below.

Question 2

Where can I find the official school calendars and daily schedules?

Accepted Answer

The Hill Academy maintains separate academic and activity calendars for each division (Primary K–3, Junior Grades 4–8, and Senior Grades 9–12/PG). All key academic dates, holiday closures, tournaments, and showcase events are available on the calendar page.

Question 3

How does the K–12 Lunch Plan work, and how do we sign up?

Accepted Answer

The Hill Academy offers a dedicated meal program designed to meet the caloric and nutritional demands of student-athletes. Review menu details and sign up using the K–12 Lunch Plan here. Dietary accommodations and allergies can be specified directly through your student’s profile.

Question 4

Who do I contact for absences?

Accepted Answer

Parents/guardians are responsible for reporting student absences to The Hill Academy. When a student is absent, please email attendance@thehillacademy.com to report the absence.If a student-athlete will miss a Physical Education or sport period for any reason, please also email DGlisic@thehillacademy.com.

Question 5

Attendance Policy

Accepted Answer

Attendance PolicyApplies to: Grades 9–12Policy Owner: PrincipalPurposeRegular attendance and punctuality are essential to a student's academic success, personal development, and participation in the life of The Hill Academy.The Hill Academy recognizes that students may occasionally be unable to attend because of illness, family circumstances, religious or cultural observances, school-sponsored activities, or other unavoidable circumstances. Students are expected to attend all scheduled classes regularly, communicate with teachers and coaches about upcoming absences, and take responsibility for learning missed during an absence.This policy establishes:expectations for regular and punctual attendance;procedures for reporting absences and late arrivals;criteria for excused and unexcused absences;expectations for students who miss instructional time;procedures for addressing patterns of absenteeism;the relationship between attendance, participation, and student assessment.This policy is intended to align with the Ontario Ministry of Education's assessment and evaluation requirements effective September 2026, the Education Act, applicable regulations, and Ontario enrolment and attendance requirements.Ontario RequirementsStudents are expected to attend classes regularly and punctually.Beginning in the 2026–27 school year, Ontario's updated secondary assessment and evaluation requirements include attendance and participation as part of the final course grade:Grades 9 and 10: 15% of the final course grade.Grades 11 and 12: 10% of the final course grade.Ontario policy states that excused absences do not negatively affect a student's mark. Excused absences are absences permitted under legislation or school policy. The School will therefore distinguish between:Excused Absences – absences that are permitted under legislation or this policy. They will not negatively affect the attendance component of the student's final course grade.Unexcused Absences – absences that do not meet the criteria for an excused absence and may negatively affect the attendance and participation component of the student's final course grade.Attendance records will be maintained in accordance with applicable Ontario requirements.Attendance ExpectationsStudents are expected to:attend every scheduled class;arrive on time and be prepared to learn;remain in class for the entire scheduled period unless authorized to leave;attend school-sponsored academic, athletic, and co-curricular commitments as directed;follow the School's procedures for reporting absences and late arrivals;communicate proactively with teachers and coaches;complete missed learning, assignments, assessments, and other course requirements.Definition of an Excused AbsenceFor the purposes of this policy, an excused absence is an absence that is permitted under applicable legislation or school policy. The following circumstances will generally be considered excused. The Principal may request additional information or documentation where reasonably necessary and may determine whether an absence qualifies as excused based on the circumstances.A. Illness or Health-Related AbsenceAn absence due to the student's physical illness, injury, or other health-related circumstance will generally be considered excused.acute illness;fever, vomiting, diarrhea, or another contagious illness;significant injury;recovery from illness or injury;medical treatment;hospitalization;another health circumstance that reasonably prevents attendance.B. Medical, Dental, Counselling, or Other Health AppointmentsAbsences for necessary medical, dental, counselling, therapy, diagnostic, or other health appointments will generally be excused.C. Mental Health and Well-BeingThe Hill Academy recognizes that a student may occasionally be unable to attend because of a mental health or well-being concern. Such an absence will generally be treated as excused, subject to the School's attendance procedures.D. Family Emergency or Significant Family CircumstanceThe Hill Academy recognizes that families may require flexibility in circumstances that could not reasonably have been anticipated. Such absences may be excused based on the circumstances.E. Religious or Cultural ObservanceAbsences for recognized religious or cultural observances will be excused. Students and families should provide advance notice whenever the date of the observance is known.F. School-Sponsored ActivitiesAbsences resulting from participation in an activity organized, sponsored, or approved by The Hill Academy will be excused.G. Approved Athletic CommitmentsBecause The Hill supports student-athletes, The Hill Academy may approve absences related to significant athletic commitments. These may include:provincial, national, or international competition;recognized high-performance athletic events;selection camps;national-team commitments;significant tournaments;university recruitment activities;other exceptional athletic opportunities.H. University, College, or Post-Secondary ActivitiesThe Hill Academy may approve absences for significant post-secondary activities, including:university or college visits;admissions interviews;scholarship interviews;auditions;recruitment activities;official athletic visits;other significant post-secondary admissions activities.I. Inclement Weather or Other Unavoidable CircumstanceAn absence may be excused where weather, transportation disruption, emergency conditions, or another circumstance beyond the reasonable control of the student or family makes attendance unsafe or impracticable. The Hill Academy will exercise reasonable judgment based on the circumstances and available information.J. Principal-Approved AbsenceThe Principal or designate may approve an absence where there is a legitimate circumstance that does not fall neatly within the categories above.The Hill Academy may request appropriate supporting documentation where absences are prolonged, frequent, or recurring, or where additional information is reasonably required to support attendance planning.Families are expected to schedule health appointments outside school hours whenever reasonably possible.Students should not attend school when doing so would reasonably place others at risk of illness.Routine practices, training sessions, workouts, private lessons, club activities, or regular team commitments do not automatically qualify as excused athletic absences.Absences That Are Normally Not ExcusedThe following absences will generally be recorded as unexcused unless the Principal or designate determines that exceptional circumstances apply:vacations during the school term;routine outside athletic or club activities;employment or work;transportation arrangements that could reasonably have been avoided;personal convenience;unreported absences.Parent/Guardian Responsibility for Reporting AbsencesParents/guardians are responsible for reporting student absences to The Hill Academy. When a student is absent, please email attendance@thehillacademy.com to report the absence.If a student-athlete will miss a Physical Education or sport period for any reason, please also email DGlisic@thehillacademy.com.The School may request additional information or documentation where reasonably necessary to determine whether an absence qualifies as excused.Leaving School During the DayStudents may not leave The Hill Academy during scheduled instructional time without authorization. Students leaving campus during the school day must follow The Hill Academy's sign-out procedure.Parents/guardians must provide appropriate authorization for students who are required to leave school during the day.A student who leaves without authorization may be recorded as absent for the missed instructional time and may be subject to disciplinary consequences.Intervention for Students with Attendance ConcernsParents/guardians are expected to communicate with The Hill Academy when their student has an absence. The Principal or designate may intervene when there is a pattern of absenteeism or when attendance and participation are affecting a student's learning or final course grade.Where attendance concerns arise, the Principal or designate may meet with the student, communicate with the family, and develop an attendance-support plan as appropriate.For the attendance and participation component of the final course grade, Ontario's 2026–27 assessment criteria are:Level 4 (80%–100%): 0.0% to 2.5% of classes missed for unexcused absences.Level 3 (70%–79%): 2.5% to 5.0% of classes missed for unexcused absences.Level 2 (60%–69%): 5.0% to 7.5% of classes missed for unexcused absences.Level 1 (50%–59%): 7.5% to 10.0% of classes missed for unexcused absences.Below Level 1 (less than 50%): more than 10.0% of classes missed for unexcused absences.Ontario's assessment criteria also considers participation in class, including participation in discussions, contribution of ideas, asking relevant questions, respecting the contributions of others, and contributing to a positive classroom culture.If the Principal or designate meets with a student regarding attendance, the family will be contacted and provided with information about the applicable Ontario assessment criteria and the School's definitions of excused and unexcused absences.

Question 6

What is the dress code, and where can we order official Hill apparel?

Accepted Answer

Students must adhere to divisional dress code standards for academic classes, training, and team travel. Detailed dress guidelines are outlined in our K–3 and Grades 4–PG Apparel Guides. Official branded athletic gear and spirit wear can be purchased directly through The Hill Online Store.Uniform Guide Grades K-3Uniform Guide Grade 4-12School Store

Question 7

What is PRIVIT, and how do I complete my child's medical clearance?

Accepted Answer

PRIVIT is our secure online health profile platform used to collect medical history, emergency contacts, insurance details, and athletic waivers. Every student-athlete must have a 100% complete PRIVIT profile before participating in any on-ice, on-field, or off-field training session.Log in to The Hill Academy's PRIVIT landing page here.

Question 8

What is included in the Student Handbook & Residence Life Guide, and where can I access it?

Accepted Answer

The Student Handbook & Residence Life Guide outlines core policies, campus expectations, and daily operational guidelines for all Hill Academy students. It covers academic standards, attendance rules, boarding and residence regulations, safety protocols, and student rights and responsibilities. You can view or download the full digital handbook directly from the Student Resources section of our portal.

Question 9

Where can I review the Parent and Student Codes of Conduct?

Accepted Answer

All members of our community are expected to uphold core values of effort, attitude, and respect. You can view the Parent Code of Conduct, Junior School Student Code of Conduct, and High School Student Code of Conduct below.

Question 10

How do I track and submit my Community Involvement Hours?

Accepted Answer

Ontario high school students must complete 40 hours of community service to graduate. Download the Community Involvement Hours Form, complete your volunteer hours, obtain your supervisor's signature, and submit the physical or digital form directly to the Guidance Office.

Question 11

How do course selection and high school credit tracking work?

Accepted Answer

High school and Post-Graduate (PG) students work with the Guidance Department to track OSSD graduation requirements and NCAA/U Sports eligibility. Refer to the Course Selection Process Guide to review course offerings, prerequisites, and credit planning worksheets.

Question 12

What is my student-athlete's timetable

Accepted Answer

All secondary school student-athletes will receive their timetables on the first day of school. If your student-athlete has not completed course selection yet, please do so now by visiting the Course Selection Process & Form.

Question 13

What should Grade 9 students expect for orientation?

Accepted Answer

To help new high school students transition smoothly into balancing high-level athletics with academics, review the Grade 9 Orientation Guide. It outlines daily routines, locker setup, study hall expectations, and athletic integration schedules.

Question 14

What supplies and equipment am I required to bring for school?

Accepted Answer

Review the Primary School (Grades 1–3), and Junior School (Grades 4–8) Supply Lists on our resources portal for required classroom supplies, technology specifications, and personal gear.

Question 15

What is the Cell Phone Policy at The Hill Academy?

Accepted Answer

The Hill's Cell Phone Policy, which follows the Province of Ontario guidelines for cell phone use in classrooms, is to be followed by all student-athletes at the school.Cell Phone PolicyPurpose:To maintain a focused, respectful, and productive learning environment, our policy prohibits the use of cellphones by students during the entire school day. This applies to all student-athletes from the time they enter the school building until dismissal at the end of the day.What to do with Cell Phones:Cell phones should be kept at home, or placed in their designated class or team lockbox. They may not be used during class, between periods, lunch, or on breaks.Exceptions:Exceptions may be made for documented medical needs or under the direct supervision of a teacher for emergencies. Misuse of cellphones will result in disciplinary action, including confiscation of the device, parent notification, and potentially suspension. How to Contact Student-Athletes:If a student-athlete needs to be contacted, or needs to make a call, the main office line will be made available: 519.941.9917. To expedite the process, emailing info@thehillacademy.com to request the student-athlete makes a call, may be faster.

Question 16

What bus/shuttle routes are available, and how does transportation work at The Hill Academy?

Accepted Answer

The Hill Academy provides daily busing and shuttle services connecting our Caledon campus to communities across Southern Ontario and the Greater Toronto Area. Routes are reviewed annually based on family distribution and require a minimum student threshold per stop.Find information on bus/shuttle routes, or sign up for your bus on the Transportation Page.

Question 17

How do I contact a specific teacher, coach, or staff member?

Accepted Answer

For direct contact information for our faculty, coaches, and administration, please visit the Staff Directory page on our website. If you are unsure who to reach out to or have a general inquiry, please email info@thehillacademy.com or call our main office at (519) 941-9917, and our administrative team will connect you with the appropriate department.

Question 18

Do you offer Before and After Care?

Accepted Answer

We are proud to offer an exceptional before and after school program for the 2026/27 school year. Our program is designed to provide a safe, nurturing, and engaging environment that supports children’s physical, social, emotional, and cognitive development. Our before and after school program is available for students from Kindergarten through 8th grade, and is designed to complement their school day. Our program will be led by a passionate educator who will create a welcoming atmosphere where children feel valued and supported. Our structured environment will help our students to develop their social skills, build self-confidence, and foster positive relationships with peers and adults.We understand that each child is unique, and we strive to meet their individual needs and interests. Our program offers a range of activities that cater to different learning styles and abilities, and we encourage children to express themselves and explore their creativity in a safe and supportive environment. During our extended programming, we are committed to providing high-quality care and education that helps children thrive. We believe that every child has the potential to succeed, and we are here to support them every step of the way. You can fill the Before and After Care form here.

Question 19

Where do I find the weekly newsletter?

Accepted Answer

Each week a newsletter is published covering important information pertaining to the school community. If you do not see it in your inbox, check your spam for an email from info@thehillacademy.com.You can view the newsletters online here: https://www.thehillacademy.com/newsletter

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